Volunteer – Silicon Valley Entrepreneur Festival

Volunteers Call

Benefits to Volunteers:

A free ticket to attend, including lunch
Opportunity to network up-close with industry luminaries, experts, and startup executives
Friendship and professionalism from working in self-managed teams
A certificate of volunteer/community action (as needed)
Special events, and more (to be announced)…

Event Date and Location:

SVEF 2019, which will take place at the Santa Clara Convention Center, 5001 Great America Pkwy, Santa Clara, CA 95054, on Thursday, May 2nd, 2019.

Beside the Main Stage in the Theater, there will be two additional Breakout Rooms; and also a separate VIP & Press Room.

Volunteer Roles and Responsibilities:

There are 6 roles to sign up for, and volunteer to help make SVEF 2019 a success.

(A) Reception | Registration | Ticketing (8 people needed)

Arrive at the Santa Clara Convention Center, 2nd floor Theater, no later than 7:30am
Setup registration area for: VIPs/Speakers, Press, Exhibitors, Attendees
Prepare handouts
Color-code badges for VIPs, Speakers, Press, Exhibitors, and General Attendees
Ensure proper registration, badging, and downloading of Conference App
Provide directions to Theater, restrooms, waiting area, lunch room, etc.
After 10:00am, coordinate 2-hour shifts, to always have 4 people at the reception/registration area
Prepare 6 copies of List of Lunch Guests, and keep it at the VIP Registration desk for the Lunch Team (see (C)) by 11:00am
Close Registration at 3:00pm

(B1) Main stage (5 people needed):

Arrive at the Santa Clara Convention Center, 2nd floor Theater, no later than 8:30am
Obtain, re-confirm, and distribute Festival agenda, all tracks
Together, self-introduce to AV Team
Coordinate responsibilities for specific Speakers, Moderators, and Panelists
Greet and self-introduce to assigned Speakers, Moderators, and Panelists; help them navigate the schedule in the Conference App; and give them a Conference Guide
5 minutes before scheduled time, find Speakers, Moderators, and Panelists to accompany them to the Main Stage
As needed, bring chairs on stage (for moderator and panelists) and off
One person to play/advance projected presentation slides, and a separate person to keep the time
Main Stage responsibilities end at 6:00pm

(B2) Breakout room (2 people for each):

(C) Lunch (6 people needed)

Arrive at the Santa Clara Convention Center, 2nd floor Theater, no later than 11:00am
Together, go to VIP Registration desk to pick up List of Lunch Guests
Together, go to the Lunch area
Welcome Lunch Guests
Check badges (color codes): VIPs and Press will have prepaid lunch tickets, others pay their own lunch
Lunch responsibilities end at 1:30pm

(D) Exhibition booths (3 people needed)

Arrive at the Santa Clara Convention Center, 2nd floor Theater, no later than 7:30am
Obtain Exhibition Floor Plan
Greet and help Exhibitors to their respective booth area
Show Exhibitors the floor plan in the Conference App: Map
Show Exhibitors their respective listing in the Conference App: Sponsors
Direct Exhibitors to further help as needed
Exhibition booths responsibilities end at noon

(E) Media and press (2 people needed)

Arrive at the Santa Clara Convention Center, 2nd floor Theater, no later than 8:00am
Together, go to the Press Registration area
Greet members of the press, and give them phone numbers to call for assistance
Give members of the press the Conference Hashtag, and electric and charging
Direct members of the press to further help as requested
Media and press responsibilities end at noon

(F) Photography (2 people needed)

Arrive at the Santa Clara Convention Center, 2nd floor Theater, no later than 8:30am
Coordinate to cover all scheduled events, sponsors, speakers, moderators, panelists, exhibitors, and more
Create clear folders on Google Drive, and share with …
Upload all photos by 6:30pm

Sign Up:

https://bit.ly/2uLHilF

Or scan the following QR code:

Thank you, and looking forward to working with you soon!